How to Register Your Business in Virginia

Is your company hiring an employee in Virginia, but based in another state? Learn how to register your business in just a few simple steps.

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From Arlington to the Shenandoah Valley, Virginia is known for its breathtaking beauty and rich history. Some of the oldest universities in the U.S. can be found in Virginia, and historical sites like the Appomattox Court House, Colonial Williamsburg, and Monticello, are visited by thousands every year. Visitors and residents alike cherish the Old Dominion for its sparkling coastline, majestic mountains, and bucolic scenery. Chances are, if your next employee is a Virginian, they won’t want to leave. Fortunately, in this era of remote work, collaborating across state lines is easy.

Bringing on a new employee can be exciting, but there’s often a lot to do as well. You want to onboard your new hire as quickly and smoothly as possible to ensure their success at your organization. But before you get started with onboarding, you’ll need to register your company with the state of Virginia.  

Register your business in Virginia in one easy step:

  1. You can register with both the Virginia Department of Taxation and the Virginia Employment Commission (VEC) online via the Virginia Tax Online Services for Businesses website.

You should receive your VA Tax Account Number (for withholding taxes) and your VEC Account Number (for unemployment taxes) immediately after registering online. Once you’ve received your account numbers, you’ll be able to register new employees, file wage reports, and submit unemployment taxes online. Remember, in general, you are responsible for paying an unemployment tax once you’ve paid $1500 in wages in a single calendar quarter, or employed someone for a portion of a day in 20 different weeks in a calendar year.

If you need additional support, the Virginia Tax Online Services for Businesses website has a useful registration FAQ page.


Interested in expanding your team outside of the US as well? Pilot specializes in managing international payroll, benefits, and compliance for US-based companies, in one secure platform. Our team of HR and payroll experts is happy to guide you through any questions ✨

To learn more about Pilot, request a demo with one of our experts.


⚖️ Legal Disclaimer: The information contained in this site is provided for informational purposes only, and should not be construed as legal advice on any subject matter.


Photo by RadfordWine on Pixabay

Pilot Team
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