How to Register Your Business in West Virginia

Is your company hiring an employee in West Virginia, but based in another state? Learn how to register your business in just a few simple steps.

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West Virginia is the only state that lies completely within the Appalachian Mountain region. There’s a reason John Denver described West Virginia as “almost heaven”; it is often regarded as one of the most scenic states in the U.S. The Mountain State is also home to a number of historical sites, including, most famously, Harpers Ferry. Chances are, if your next employee is a West Virginian, they won’t want to leave. Fortunately, in this era of remote work, collaborating across state lines is easy.

Bringing on a new employee can be exciting, but there’s often a lot to do as well. You want to onboard your new hire as quickly and smoothly as possible to ensure their success at your organization. But before you get started with onboarding, you’ll need to register your company with the state of West Virginia.  

Register your business in West Virginia in two easy steps:

  1. First, you’ll need to create an account with the West Virginia One Stop Business Portal.
  2. Once you’ve created an account, you’ll be able to register with the West Virginia State Tax Department to receive your Withholding Account Number and with WorkForce West Virginia to receive your Unemployment Compensation Account Number.

You’ll receive your Withholding Account Number within one week of registering online. You’ll receive your Unemployment Compensation Account Number within a few weeks of registering. Once you’ve received your Unemployment Compensation Account Number and your Withholding Account Number, you’ll be able to register new employees, file wage reports, and submit unemployment taxes online. Remember, in general, you are responsible for paying an unemployment tax once you’ve paid $1500 in wages in a single calendar quarter, or employed someone for a portion of a day in 20 different weeks in a calendar year.

If you need additional support, WorkForce West Virginia has an Employer Handbook. The West Virginia State Tax Department also has a useful general information page.


Interested in expanding your team outside of the US as well? Pilot specializes in managing international payroll, benefits, and compliance for US-based companies, in one secure platform. Our team of HR and payroll experts is happy to guide you through any questions ✨

To learn more about Pilot, request a demo with one of our experts.


⚖️ Legal Disclaimer: The information contained in this site is provided for informational purposes only, and should not be construed as legal advice on any subject matter.


Photo by Sandra Seitamaa on Unsplash

Pilot Team
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